Honor every gift.Show where every dollar goes.
Accounting made for nonprofits. Thank every donor, keep every grant to its purpose, and show your board where the money went.
Helen Marchetti gives $500.00 to the Book drive fund, which needs a receipt because it is $250.00 or more. The fund rises to $2,960.00, the receipt is sent, and $640.00 of paperbacks bought from the fund is released from restriction, leaving $2,320.00.
Thank every donor, right on time.
Match each donation to its donor. Send a receipt and keep their giving history together.
Checking
- Margaret EllisonNeeds a receipt$250.00
- Tomás Reyes$100.00
- Anjali VargheseNeeds a receipt$1,000.00
- June Whitaker$60.00
- Benefit: dinner for two at the spring gala
- −$300.00
- The gift
- $2,200.00
On the receipt: a $300.00 dinner, and a $2,200.00 gift.
Every grant's balance, at a glance.
Track each grant’s balance, spending and purpose. Share a report with your funder through a single link.
Summer reading program
Restricted to its purpose
Calloway Family Foundation · $40,000 awarded
- Received
- $0
- Spent, released
- $0
- Balance
- $0
Calloway Family Foundation's $40,000.00 grant, restricted to the summer reading program: $32,600.00 spent on its purpose and released from the restriction, $7,400.00 left, and the grant report ready to send.
Your program share, measured, not guessed.
Let the hours you log divide each payroll across your programs, the office and fundraising. Real time, not a once-a-year guess.
Time logged · Jul 1 – 31
Split by 216 hours
0% to programs
- Programs
- $0.00
- Management
- $0.00
- Fundraising
- $0.00
July's payroll of $7,966.10, split by 216 hours logged: Program services $5,974.58, Management and general $1,327.68, Fundraising $663.84.
Board-ready statements, any day of the year.
Where every dollar came from and where it went, restricted and unrestricted side by side.
Lantern Hill Reading Project · 2026 so far
| Line | Without donor restrictions | With donor restrictions | Total |
|---|---|---|---|
| Revenue and support | |||
| Contributions | $61,850 | $6,500 | $68,350 |
| Grants | $12,000 | $40,000 | $52,000 |
| In-kind gifts | $6,900 | $6,900 | |
| Spring gala | $16,600 | $16,600 | |
| Less direct benefitsLess costs of direct benefits to donors | ($5,900) | ($5,900) | |
| Program fees | $4,800 | $4,800 | |
| Interest | $214 | $214 | |
| Released from restrictions | $36,780 | ($36,780) | |
| Total revenue and support | $133,244 | $9,720 | $142,964 |
| Expenses | |||
| Program services | $87,658 | $87,658 | |
| Management and general | $27,837 | $27,837 | |
| Fundraising | $7,914 | $7,914 | |
| Total expenses | $123,409 | $123,409 | |
| Change in net assets | $9,835 | $9,720 | $19,555 |
| Expense | Total | ProgramsProgram services | ManagementManagement and general | FundraisingFundraising |
|---|---|---|---|---|
| Salaries and wages | $69,400 | $52,000 | $11,600 | $5,800 |
| Payroll taxes | $5,309 | $3,978 | $887 | $444 |
| Professional fees | $12,000 | $2,400 | $9,600 | |
| Occupancy | $12,000 | $9,000 | $3,000 | |
| Books and supplies | $16,080 | $16,080 | ||
| Transportation | $3,200 | $3,200 | ||
| Printing and postage | $2,350 | $600 | $300 | $1,450 |
| Insurance | $1,800 | $1,800 | ||
| Other | $1,270 | $400 | $650 | $220 |
| Total expenses | $123,409 | $87,658 | $27,837 | $7,914 |
71% program services23% management and general6% fundraising
Form 990, without the year-end scramble.
EscBooks knows which form applies and lays out your numbers line by line. Hand the worksheet to your accountant.
Form 990-N
Gross receipts normally $50,000 or less
The few facts it asks for, in one place.
Form 990-EZ
YoursGross receipts under $200,000 and total assets under $500,000
A line-by-line worksheet from your books.
Form 990
Anything larger
The same numbers, in the detail the full return asks for.
Gross receipts $142,864.37Total assets $83,755.27
Form 990-EZ Worksheet, Part I · 2026 so far
- 1Contributions, gifts, grants
- $131,910.00
- 2Program service revenue
- $4,800.00
- 4Investment income
- $214.37
- 6bFundraising events, gross income
- $5,940.00
- 6cLess direct expenses
- $5,900.00
- 6dNet income from events
- $40.00
- 9Total revenue
- $136,964.37
- 12Salaries, other compensation, benefits
- $74,709.10
- 13Professional fees and contractors
- $6,000.00
- 14Occupancy, rent, utilities, maintenance
- $12,000.00
- 15Printing, publications, postage
- $2,350.00
- 16Other expenses
- $22,350.00
- 17Total expenses
- $117,409.10
- 18Excess for the year
- $19,555.27
- 19Net assets, beginning of year
- $64,200.00
- 21Net assets, end of year
- $83,755.27
Schedule B
Everyone who gave $5,000 or more this year.
- 1Calloway Family Foundation$40,000.00
- 2Eleanor Whitcombe$7,500.00
- 3Harold and Mae Lindqvist$5,000.00
Donors' names and addresses stay out of the copy you make public.
Everything else your organization runs on.
Beside your gifts and grants, at one flat price.
- Your bank, your wayA live feed or a statement, every deposit ready to sort.
- Payroll in the booksFrom your provider's report or by hand, never counted twice.
- Program fees and sponsorsInvoice a school for a workshop, or a sponsor for a table.
- Contractors and 1099sDesigners, speakers and visiting authors, W-9s on file.
- Your assistantAsk what's left on a grant. It answers from your books.
- Your treasurer, freeTwo seats for your treasurer and CPA. They see everything and change nothing.
Straight answers
EscBooks is built for small charities, foundations and community groups filing Form 990-N, 990-EZ or a simpler 990. It supports cash and accrual books. Organizations that need audited statements should use fund accounting software designed for that scale.
Try it with your own organization.
Every feature, every fund, free until January 1, 2027. Join the beta and keep the founding price for life.