Tracking time

Timing your work#

Time Tracker

Time Tracker

Track time as you work, or log it after.

Time Reports

What are you working on?

Client or project

No service

00:00:00Start

This week

Today

45m$112.50

Client call · Website redesign · Catalina Vineyards

8:30 AM – 9:15 AM45m$112.50

Step 1 of 5PauseStart over

1. 1Type what you're working on, then pick the client or project it's for.
2. 2Click Start. The clock runs, and what you're earning adds up as you go.
3. 3Go about your day: the timer follows you to every page, bottom right.
4. 4Pause for a break and Resume after. Stop & Save when you're done.
5. 5It's in today's list on the Time Tracker, waiting to be billed.

The bar at the top of the Time Tracker is where time starts. Say what you're working on, pick the client or project (projects are listed under their client), and click Start.

• The service beside it (Design, Consulting…) decides whether the time is billable, and sets the rate when the project and client have none. The $ switches billable on or off for this entry.
• While it runs, the clock counts and what you're earning adds up, at the rate for that client, project and service.
• It floats at the bottom right of every page, with Pause, Resume and Stop & Save. The – shrinks it to a small pill; click the pill to bring it back.
• The timer runs on EscBooks, not in your browser: close the tab or switch to your phone and it's still going.
• One timer at a time. Starting another saves the one running first. Changing what it's for while it runs changes the running entry.
• You can also start one from the Command Menu (Esc, then Start Timer), or with Start Again in an entry's ⋮ menu, which starts a new timer today with the same details.

Your business might call clients or projects something else (matters, jobs, engagements); the words can be changed in Terms and features, and these steps work the same.

Adding time you already did#

Time Tracker

Time Tracker

Track time as you work, or log it after.

Time Reports

What are you working on?

Client or project

No service

00:00:00Start

This week

Today

45m$112.50

Client call · Website redesign · Catalina Vineyards

8:30 AM – 9:15 AM45m$112.50

Step 1 of 4PauseStart over

1. 1Did the work already? Switch the bar to adding time by hand: the list icon beside Start.
2. 2Type what it was, then pick who it was for.
3. 3Set the day and when you started, then the end or just how long: 1:30, 1.5 and 90m all work.
4. 4Click Add. It's in the day's list, waiting to be billed.

1. Click the list icon beside Start. The bar now takes a day, a start and an end instead of running a clock.
2. Type what it was, and pick the client or project.
3. Set the day and the start time, then either the end time or how long it took. A duration can be typed as 1:30, 1.5 or 90m, and the end follows it. An end before the start counts as the next day.
4. Click Add. The bar stays in this mode for the next entry; the clock icon switches it back.

More options, under the bar, opens Add Time: the same details, plus a different rate for this entry, or a Flat day (a full or half day) for day-rate work. Flat days show once Day rates is on in Terms and features.

An entry can be up to 24 hours. A longer stretch is split into days.

Forgot to stop it?#

Invoices

Invoices

Bill your clients and see who's paid.

INV-1042Catalina Vineyards$4,200.00Sent

INV-1041Larkspur Dental$1,875.00Paid

INV-1040Hollis & Reed$960.00Paid

INV-1039Catalina Vineyards$3,150.00Paid

Timer Running

09:14:20

Brand refresh moodboard

Catalina Vineyards • Brand refresh

@ $150.00/hr • Earning: $1,385.83

Running 9h 14m. Forgot to stop it? Set when you stopped

PauseStop & Save

Step 1 of 3PauseStart over

1. 1Left it running? After eight hours, the timer asks whether you forgot to stop it.
2. 2Click Set when you stopped, and give the time you really finished.
3. 3Stop & Save keeps the hours you worked, not the hours it ran.

After eight hours, the floating timer asks: Forgot to stop it? The notification bell asks too, with Stop at a Time. Either way, give the time you really finished and click Stop & Save: the entry ends then, so it holds the hours you worked, not the hours it ran.

Noticed after you'd already stopped it? Click the entry's description in the list (or Edit in its ⋮ menu) and change its end time.

Your day's list#

• Entries are grouped by week and day, newest first, each day and week with its hours and what it bills. Jump to date goes further back.
• Each entry shows who it was for, whether it's billable (the green $), its times, its length and its amount. The ⋮ menu has Start Again, Edit and Delete.
• Time on an invoice is marked Billed and locked, so the invoice and your time always agree. To change it, take it off the invoice first.

How time is rounded when it's billed#

Your entries keep the exact time you tracked. Billing Rules decides how it's rounded when it's billed, for every client. Try it:

• Billing increment: exact time, or 1, 6, 10, 15, 30 or 60 minutes. Six minutes (a tenth of an hour) is common for legal and consulting work.
• Rounding direction: up to the next increment, to the nearest, or down. Rounding down can bill a very short entry as nothing.
• Minimum per entry, applied after rounding: a 5-minute call bills at least this much.
• Day rates, for day-rate work: any time on a day counts as a full day, a half day under a number of hours, or the day is prorated by hours.

The Billing Rules page previews how a few sample entries would bill, step by step, before you save.

Time Reports#

Time Reports totals any range of time by client, project or service, to share as a link, export as a PDF or CSV, or attach to an invoice. See Time Reports.